The administrative assistant is one of the most versatile and in-demand roles. But precisely because it's generalist, recruiters receive many applications. To stand out, your CV must prove your efficiency with specific examples — not just list tasks.
Expert tip
The administrative assistant is the company's backbone. Recruiters look for three things: Office suite mastery (especially Excel), ability to multitask, and confidentiality. Show these three qualities with concrete examples, not adjectives.
— Juliano Majally, founder of EasyCV.ai
These skills are the most searched by recruiters and ATS systems for this role.
'Excel proficiency' is what everyone writes. 'Advanced Excel: pivot tables, VLOOKUP, VBA macros for automated monthly reporting' shows your real level. Recruiters often test in interviews — be specific and honest.
'Administrative management' is vague. 'Managing calendars for 5 directors, processing 200 letters/month, organizing 12 committee meetings/year' is concrete. Volume shows your ability to handle workload.
Confidentiality is crucial in this role. If you've handled sensitive documents (payroll, contracts, HR data), mention it. 'Confidential payroll management for 80 employees' signals professional maturity.
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